Maintain

The Maintain phase covers:

• Maintenance inspections: To see what needs maintenance.
• Maintenance planning: Using current condition data and project life span information against budgets.
• Maintenance scheduling: Organising/procuring maintenance in accordance with the plan.
• Maintenance execution: Overseeing and management of getting the work done.

In essence, it starts with assessing the current condition of the building to understand what needs attention, then building a maintenance plan around that.

A good plan covers all key components of the building, with particular focus on high-maintenance items. For each one it captures the manufacturer-specified requirements (such as annual roof washing or filter replacements), a timeframe and budget, and a rolling cost forecast across a minimum 10-year period. Where it makes sense, activities can be brought forward or deferred slightly to smooth out cashflow demands against budget constraints.

Planned, preventative maintenance genuinely extends the life of an asset and takes the stress out of big-ticket items by making sure the funds are there when you need them. The plan should be reviewed and updated at least every five years to stay current and reflect actual conditions, budgets, and needs.

Certain life safety systems within a building such as fire suppression, alarms, and emergency lighting all require regular inspection and maintenance in order to obtain and retain a Building Warrant of Fitness (BWOF). Failure to maintain these can result in the building being deemed unfit for occupation, or in serious cases, prosecution. Building owners can also be held liable if someone is injured in their facility and life safety systems have not been properly maintained, so keeping everything up to scratch is essential.

We create your maintenance plan using our proven approach including reviewing existing documentation, inspecting the building, agreeing the scope of items to be maintained, and establishing an expected cost for each. Once the plan is approved, we can procure maintenance works with contractors, coordinate access with tenants, and manage the execution of the works on your behalf. We also provide regular plan updates to keep the rolling programme current and relevant.